Procurement for the supply of photography and videography services* for the Camogie Association to December 2026* with the option to extend for a further one year until December 2027
*Please note that single proposals for photography OR videography will be considered, along with joint proposals
The Camogie Association is the national governing body for Camogie in Ireland and internationally (ref camogie.ie). It administers a range of national competitions and awards/events/activities each year.
Photography
The Association is now seeking to contract with a supplier(s) for the provision of photography services to the Camogie Association. The duration of the contract will be until end 31st December 2026 with an option to extend for a further period of one year until the end of December 2027 commencing from the date of agreement on terms and conditions.
The Camogie Association’s objectives include the support of Irish industries.
*The specification of our requirements is outlined below.
- Number of Events: See accompanying indicative spreadsheet based on the average annual requirements. If submissions can be made based on this – with indications of cost per type of event (single match, double-header, photocall etc.) then final schedules and cost can be finalised annually with the successful contractor (Please note the minimum number of photographers at various events and other notes).
- Distribution of Photos & Press Releases to a media listing will be required for all events
- Rights of photos and their use to belong to the Camogie Association
Videography
The Association is now seeking to contract with a supplier(s) for the provision of videography services to the Camogie Association. The duration of the contract will be until end 31st December 2026 with an option to extend for a further period of one year until the end of December 2027 commencing from the date of agreement on terms and conditions.
The Camogie Association’s objectives include the support of Irish industries.
*The specification of our requirements is outlined below.
- Number of Events: Pricing should indicate cost per event/video – with indications of cost per type of event (launch event, blitz day, awards etc.) It is anticipated that there would be 8-10 events/videos per annum.
- Rights of videos and their use to belong to the Camogie Association
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Prospective suppliers are invited to submit a costed proposal for the full specification based on the above information.
Proposals must address the following:
- costs to be indicated exclusive of VAT and listed in € (please also indicate the additional VAT rate applicable to all work)
- travel to/from events should be factored into your costs
- any other associated costs should be indicated separately
- indication of discounts offered
- indication of usual payment terms & conditions
- indication of how The Camogie Association account would be managed by the supplier and of ability to collaborate on projects etc.
- contingency plan for inability to fulfil particular events etc.
- provision of sample work as proposed by the supplier
Consideration of proposals
Proposals will be evaluated by reference to the following qualification criteria:
- Completeness of tender documentation
- Stated ability of tenderer to meet requirements set out in this procurement request
- Receipt of proposal on or before the closing date for submission will be considered
Only those tenders that meet these criteria will be considered eligible for inclusion in the evaluation process. The contract will be awarded on consideration of the following criteria and while the Camogie Association is not restricted to awarding the contract on the basis of the most economically advantageous tender solely, cost will be an important factor:
- value for money
- track record in similar provision of products
- ability to deliver key outputs on time
- costs breakdown
- justification of proposed costs
- best use of resources
- approach to management of Camogie Association account
Disclaimer
The contents of this document are not intended to be legally binding and are purely to provide an overview of the kind of terms that might be included in any eventual final agreement and to serve as a basis for discussion and negotiation. Consequently, it is subject to change and might not reflect the terms of any such final agreement.
Queries
If the recipients have any relevant questions regarding this document, please email brian.barry@camogie.ie before 5pm Monday 19th January 2026 (the Queries Closing Date). Recipients must not contact other personnel in the Camogie Association in relation to this document or during the procurement process. To avoid duplicate questions, answers to all relevant questions submitted and corresponding answers will be separately shared by the Camogie Association as soon as possible by email with all parties in the process (without revealing the identity of the party who has raised the applicable questions).
Confidentiality
Upon receipt of this document the recipient undertakes to the Camogie Association that they will treat it as confidential and all other information shared throughout the procurement process and will not disclose at any time such information to any person, firm or company (other than the recipient’s professional advisers or as required by a court of law) or to the media. The recipient agrees that their company will not at any time give any interviews or authorize any publicity relating to this document or the procurement process.
Closing date for proposals
Proposals should be submitted by email to brian.barry@camogie.ie by no later than 5pm Tuesday 20th January 2026.
ENDS
