Operations Co-ordinator – Job Description
The Camogie Association is seeking a dynamic and energetic person to join its national office in Croke Park.
This junior management position will lead operations and staff that facilitate the smooth and efficient running of office and national activities and events including our All-Ireland Finals in Croke Park. This junior management position will have the Fixtures Administrator and the Office and Communications Administrator reporting in to them, while they will report in the Communications Manager.
The successful candidate will be required to work in collaboration with other staff and the Association’s network of volunteers at club, county, provincial, national and international levels.
Key duties and responsibilities
1. Work with the senior management team, other staff and volunteer Committees to plan, co-ordinate and as necessary undertake operational aspects of key events, in particular:
- Annual Congress;
- All Stars Presentation Dinner and All-Stars International Tour;
- Volunteer and Media Awards;
- Key national fixtures organised by the Association;
- Other key events as required.
2. Manage and as necessary undertake administrative and operational activities that facilitate the smooth and efficient running of the national office including:
- ensure effectiveness of office systems;
- supervise information and data management including compliance with data protection legislation and policies;
- manage information technology;
- manage the conditions of the Camogie Association’s offices(s); office supplies and equipment;
- undertake human resources administration and record keeping;
- act as Association’s Safety Officer;
- deal with unforeseen issues as they arise.
3. Manage and support staff, interns, work placements and occasional contract work as appropriate.
4. Support the administration of national committees, Ard Chomhairle/Central Council and as required, the Resource Management Committee.
5. Undertake any other responsibilities as defined from time to time by the Ard Stiúrthóir
A staff member’s job description forms part of their contract of employment.
The roles and responsibilities of staff may change subject to the business needs of the Association, in consultation with the staff concerned.
The ideal candidate will have:
- A degree or equivalent third level qualification in a subject/discipline that can be proven relevant to the post or two to three years’ comparable work experience including proven planning and management experience, including leading and motivating people.
- Ability to manage your own workload and supervise the work of others concurrently.
- Demonstrated experience of planning and scheduling multiple projects and events, of prioritising tasks and adaptability to changing workloads.
- Demonstrated proficiency in information management and information communication technologies, including proficiency in Microsoft Office/One Drive.
- Demonstrated experience and effectiveness as a communicator including report writing, oral and presentation skills.
- Experience of working in a cross-functional, team based environment.
- Ability to problem solve and exercise appropriate judgement and decision making.
- A recognised qualification in project management/event management.
- Knowledge and understanding of organisational governance and legal compliance.
- Knowledge of and interest in Gaelic Games.
- Experience of working in the voluntary sector.
- Negotiation and influencing skills.
Terms and conditions
- The post will be based in the Camogie Association’s Head Office in Westward House, Croke Park, St Joseph's Avenue, Dublin 3.
- The appointment will be a permanent position with a 9-month probation period.
- Employees are required to work 39 hours a week. The Operational Co-ordinator will be on occasion required to work unsocial hours including weekends. From time to time travel will also be required.
- The successful applicant must have a clean driving licence; her/his own transport and will be required to comply with Garda / Access NI vetting clearance in advance of taking up the position.
- Remuneration will be subject to annual review as outlined in the Association’s Employee Handbook. The remuneration for this appointment will be attached to a salary scale ranging from €31,400 – €36,700 with appointment usually commencing on the first point of the scale.
- Expenses such as travel, overnight accommodation where required and other allowable expenditure will also be paid.
- The Association will make a matching contribution of either 3% – 7% pension subject to employee contribution.
- Annual leave entitlement of 23 days per annum. In addition, there is additional annual paid leave in the period Christmas Eve/New Year.
- A time in lieu facility (TOIL) for work in excess of weekly contracted hours.
- Study leave.
- Travel (bike to work scheme/tax saver commuter tickets).
To apply for this role please complete the following Application Form
Please send your completed form to email@example.com or by post to:
(Postal applications should mark ‘private confidential’ on the envelope)
Closing date for applications is Friday June 29th 2018 at 5.00pm.
Interviews commencing the week beginning July 9th 2018
Late applications will not be accepted. Please note that candidates who do not submit an application form will not be considered for shortlisting.